Privacy notice
Draft for legal review. This notice follows India's Digital Personal Data Protection Act, 2023. A lawyer will check the wording before launch.
Who we are
This website is run by Rotary District 3110 to share what its clubs do. The district is responsible for the information shown here, and owns the accounts behind it.
What we show, and why
- Office bearers and district team members: name, role and club only, so members know who leads the district and their clubs. Each has a member card listing their roles over the years; anything more on the card comes only from the consent form.
- Club activities: what clubs send through the activity form, after a moderator checks it. We never publish children's names.
- Directory, photos, birthdays and anniversaries: only for members who ticked each item on the consent form, and only the details they chose. Birthdays and anniversaries are shown as day and month, never the year. An anniversary is shown only when both spouses agree.
- WhatsApp or call button: only for members who agreed to it.
- Services the public can use: the facility's own phone number (a blood bank's or hospital's reception or helpline), sent by the club and checked by a moderator. Never a member's personal number.
What we never show
Personal phone numbers (except the WhatsApp/call button you agreed to), email addresses, Rotary member ID numbers, years of birth or marriage, and the private notes of moderators.
What we keep privately
The district's full member list, including dates of birth and marriage and each member's club history, is kept in a private spreadsheet that is never published. People who send a form give their name, role and mobile number so moderators can ask questions; these are not published.
Search engines
The directory, celebrations and club member pages, member photos, and the member cards of people who have not joined the directory are marked so that Google and other search engines do not list them. This keeps them out of search results, but anyone with the link can still open them, which is why we only show what you agreed to.
Changing your mind
You can withdraw any consent at any time using the removal form. Either spouse can withdraw an anniversary or couple photo on their own. Moderators act within two days, and the change shows on the website at the next update. Removed photos are also deleted from the district's Google Drive.
The contact form
The contact form is a Google Form shown inside this website. Your name, reply details and message go to the district's private spreadsheet and to the district office by email, are used only to reply to you, and are never shown on the website.
Videos, search and offline reading
- Videos: a YouTube video loads only when you tap it, through YouTube's privacy-enhanced (no-cookie) player.
- Search runs in your browser. What you type is not sent to us or to anyone else.
- Offline reading and larger text: your phone keeps a copy of the pages you read recently, so they open without a connection, and remembers if you chose larger text. This stays on your phone; clearing the browser's data removes it.
Contact
Questions or complaints about your information: write to the district through the contact form (choose "Something else").
Scam warning
The district will never ask for money over WhatsApp. If someone uses a Rotarian's photo or name to ask you for money, it is a scam. Please report it to your club president.
Visitor statistics
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